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Determining the value of a digital archive

Archives are, more than ever, organizational and technological constructs, based on organizational demands, desires, and considerations influencing configuration, management, appraisal, and preservation. For that reason, they are, more than ever, distortions of reality, offering biased (and/or manipulated) images of the past and present an extremely simplified mirror of social reality. The information objects within that archive are (again: more than ever), fragile, manipulable, of disputable provenance, doubtful context, and uncertain quality. Their authenticity is in jeopardy.The “Allure of Digital Archives” will be more about finding knowledge about the archive as a whole than about finding knowledge hidden in the information objects that are its constituents. It will be about determining the value of a digital archive as a “trusted” resource for historical research. To be successful in that endeavour, it will be necessary to assess the possibility to “reconstruct the past” of the digital archive. That assessment would allow historians to understand quality, provenance, context, content, and accessibility of the digital archive, not only in its design stage but also in its life cycle.In this chapter, I present the theoretical framework of the “Archive–as–Is” as an instrument for such an assessment. It is possible for historians to use this framework as a declarative model for the way archives have been designed, configured, managed, and maintained. It will allow historians to understand why archives are as they are, and why records are part of it (or not). Using the framework, historians can determine the research value of a digital archive as a historical resource.

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Determining the value of a digital archive

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Archiving should be just like an Apple(tm)’, en acht andere, nuttige (?) stellingen.

Geert-Jan van Bussel, bijzonder lector Digital Archiving & Compliance, sprak op dinsdag 16 oktober 2012 zijn lectorale rede uit in het Kohnstammzaal. Van Bussel sprak over de betrouwbaarheid van informatie en de manieren waarop ‘Digital Archiving’ en ‘Compliance’ de informatiestromen in organisaties besturen.

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Archiving should be just like an Apple(tm)’, en acht andere, nuttige (?) stellingen.

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Archiving by design

Archiving by Design betekent dat je de archieffunctie als een organisatiefunctie ontwerpt en systemen inzet die dat ontwerp realiseren. Centraal bepalen, regelen en organiseren hoe moet worden gearchiveerd en decentraal faciliteren met (misschien meerdere) systemen en (misschien meerdere) edepotvoorzieningen voor langetermijnbewaring. Waarom niet? Als een organisatie maar weet wat en hoe - en daar ook naar handelt.

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Digital Archiving, Green IT and Environment. Deleting Data to Manage Critical Effects of the Data Deluge

The development of the World Wide Web, the emergence of social media and Big Data have led to a rising amount of data. Information and Communication Technologies (ICTs) affect the environment in various ways. Their energyconsumption is growing exponentially, with and without the use of ‘green’ energy. Increasing environmental awareness has led to discussions on sustainable development. The data deluge makes it not only necessary to pay attention to the hard- and software dimensions of ICTs but also to the ‘value’ of the data stored. In this paper, we study the possibility to methodically reduce the amount of stored data and records in organizations based on the ‘value’ of information, using the Green Archiving Model we have developed. Reducing the amount of data and records in organizations helps in allowing organizations to fight the data deluge and to realize the objectives of both Digital Archiving and Green IT. At the same time, methodically deleting data and records should reduce the consumption of electricity for data storage. As a consequence, the organizational cost for electricity use should be reduced. Our research showed that the model can be used to reduce [1] the amount of data (45 percent, using Archival Retention Levels and Retention Schedules) and [2] the electricity consumption for data storage (resulting in a cost reduction of 35 percent). Our research indicates that the Green Archiving Model is a viable model to reduce the amount of stored data and records and to curb electricity use for storage in organizations. This paper is the result of the first stage of a research project that is aimed at developing low power ICTs that will automatically appraise, select, preserve or permanently delete data based on their ‘value’. Such an ICT will automatically reduce storage capacity and reduce electricity consumption used for data storage. At the same time, data disposal will reduce overload caused by storing the same data in different formats, it will lower costs and it reduces the potential forliability.

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Digital archiving, green IT and environment

The development of the World Wide Web, the emergence of social media and Big Data have led to a rising amount of data. Infor¬mation and Communication Technol¬ogies (ICTs) affect the environment in various ways. Their energy consumption is growing exponentially, with and without the use of ‘green’ energy. Increasing envi¬ronmental aware¬ness has led to discussions on sustainable development. The data deluge makes it not only necessary to pay attention to the hard‑ and software di¬mensions of ICTs but also to the ‘value’ of the data stored. In this paper, we study the possibility to methodically reduce the amount of stored data and records in organizations based on the ‘value’ of informa¬tion, using the Green Archiving Model we have developed. Reducing the amount of data and records in organizations helps in allowing organizations to fight the data deluge and to realize the objectives of both Digital Archiving and Green IT. At the same time, methodi¬cally deleting data and records should reduce the con¬sumption of electricity for data storage. As a consequencs, the organizational cost for electricity use should be reduced. Our research showed that the model can be used to reduce [1] the amount of data (45 percent, using Archival Retention Levels and Retention Schedules) and [2] the electricity con¬sumption for data storage (resulting in a cost reduction of 35 percent). Our research indicates that the Green Ar¬chiving Model is a viable model to reduce the amount of stored data and records and to curb electricity use for storage in organi¬zations. This paper is the result of the first stage of a research project that is aimed at devel¬oping low power ICTs that will automa¬tically appraise, select, preserve or permanently delete data based on their ‘value’. Such an ICT will automatically reduce storage capacity and reduce electricity con¬sumption used for data storage. At the same time, data dispos¬al will reduce overload caused by storing the sa¬me data in different for¬mats, it will lower costs and it reduces the po¬tential for liability.

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Digital archiving, green IT and environment

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Digital archiving & compliance

Within eGovernment, trust in electronic stored information (ESI) is a necessity. In the last decades, most organizations underwent substantial reorganization. The integration of structured data in relational databases has improved documentation of business transactions and increased data quality. That integration has improved accountability as well. Almost 90% of the information that organizations manage is unstructured (e.g., e-mail, documents, multimedia files, etc.). Those files cannot be integrated into a traditional database in an easy way. Like structured data, unstructured ESI in organizations can be denoted as records, when it is meant to be (and used as) evidence for organizational policies, decisions, products, actions and transactions. Stakeholders in eGovernment, like citizens, governments and courts, are making increasing demands for the trustworthiness of this ESI for privacy, evidential and transparency reasons. A theoretical analysis of literature of information, organization and archival science illustrates that for delivering evidence, reconstruction of the past is essential, even in this age of information overload. We want to analyse how Digital Archiving and eDiscovery contribute to the realization of trusted ESI, to the reconstruction of the past and to delivering evidence. Digital Archiving ensures (by implementing and managing the ‘information value chain’) that: [1] ESI can be trusted, that it meets the necessary three dimensions of information: quality, context and relevance, and that [2] trusted ESI meets the remaining fourth dimension of information: survival, so that it is preserved for as long as is necessary (even indefinitely) to comply to privacy, accountability and transparency regulations. EDiscovery is any process (or series of processes) in which (trusted) ESI is sought, located, secured and searched with the intent of using it as evidence in a civil or criminal legal case. A difference between the two mechanisms is that Digital Archiving is implemented ex ante and eDiscovery ex post legal proceedings. The combination of both mechanisms ensures that organizations have a documented understanding of [1] the processing of policies, decisions, products, actions and transactions within (inter-) organizational processes; [2] the way organizations account for those policies, decisions, products, actions and transactions within their business processes; and [3] the reconstruction of policies, decisions, products, actions and transactions from business processes over time. This understanding is extremely important for the realization of eGovernment, for which reconstruction of the past is an essential functionality. Both mechanisms are illustrated with references to practical examples.

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Projects 1

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Conditions for Raw Materials

Under the umbrella of artistic sustenance, I question the life of materials, subjective value structures, and working conditions underlying exhibition making through three interconnected areas of inquiry: Material Life and Ecological Impact — how to avoid the accumulation of physical materials/storage after exhibitions? I aim to highlight the provenance and afterlife of exhibition materials in my practice, seeking economic and ecological alternatives to traditional practices through sustainable solutions like borrowing, reselling, and alternative storage methods that could transform exhibition material handling and thoughts on material storage and circulation. Value Systems and Economic Conditions —what do we mean when we talk about 'value' in relation to art? By examining the flow of financial value in contemporary art and addressing the subjectivity of worth in art-making and artists' livelihoods, I question traditional notions of sculptural skill while advocating for recognition of conceptual labour. The research considers how artists might be compensated for the elegance of thought rather than just material output. Text as Archive and Speculation— how can text can store, speculate, and circulate the invisible labour and layers of exhibition making? Through titles, material lists, and exhibition texts, I explore writing's potential to uncover latent structures and document invisible labor, considering text both as an archiving method and a tool for speculating about future exhibitions. Using personal practice as a case study, ‘Conditions for Raw Materials’ seeks to question notions of value in contemporary art, develop alternative economic models, and make visible the material, financial, and relational flows within exhibitions. The research will manifest through international exhibitions, a book combining poetic auto-theoretical reflection with exhibition speculation, new teaching formats, and long-term investigations. Following “sticky relations," of intimacy, economy and conditions, each exhibition serves as a case study exploring exhibition making from emotional, ecological, and economic perspectives.

Ongoing

Products 1.004

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Determining the value of a digital archive

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